Bookkeeper – Polokwane

Posted 4 days ago

Our well-known vehicle dealer client based in Polokwane, Limpopo is looking to employ an experienced Bookkeeper.


  • Previous experience as a Bookkeeper in the Passenger Vehicle Industry, required
  • Certificate in Bookkeeping or Accounting (or relevant equivalent NQF5+ qualification) is preferred.
  • Qualification in Finances, advantageous.

This position will be suited to an experienced person who has the ability to ensure the accurate completion of all reporting requirements and management accounts according to best practice accounting principles.

The candidate needs to excel at organisation and pay attention to detail. Skills with math and numbers also prove beneficial. The candidate should be familiar with accounting and bookkeeping as a whole. Accuracy in accounting computations and data entry are also a critical skill that is required.

Specific Role Responsibilities:

Specifications for these positions will be discussed if a candidate is invited for an interview.

The responsibilities of a Bookkeeper include the following tasks:

Responsible to control the full debtor’s function at the dealership, such as (but not limited to):

  • Prepare, report and consolidate financial statements:

o Generate trial balances and reconciliations.

o Accurately prepare and review all reconciliations.

o Ensure all accruals and journal entries up to date.

o Prepare cost allocations for payments and deposits.

o Manage all payments and allocation of receipts (i.e. cheques, electronic fund transfers etc.)

o Responsible for co-signatory of payments with Financial Manager.

  • Control fixed assets and follow up on outstanding vehicle debtors:

o Calculate all additions, disposals and depreciation of assets.

o Align all physical assets with asset register.

o Ensure that depreciation calculation agrees with nominal account.

o Vehicle debtor queries actioned within specified timeframe.

  • Assist FM/DP with management of daily, operating and annual financial reports, meeting applicable timelines.
  • Handle insurance administration including investigation of insurance claims, responsible for 3rd party payments, and accurate recovery of excesses.
  • Reconcile stock:

o Prepare and/or review vehicle, parts and asset stock-takes.

o Process credit notes, do parts discrepancy recon and follow up on variances.

o Reflect vehicle stock accurately and timeously in nominal ledger; reconciliation of nominal ledger accounts and follow up on variances.

o Calculate depreciation on demo/ mobility vehicles (ensure stock is accounted for against NRV).

  • Prepare audit schedules for auditors and assist them in finalising audits.
  • Process credit notes, do warranty recon and follow up on variances.
  • Calculate and submit monthly VAT Recon.
  • Review FSP calculations
  • Cash Management
  • Maintain good housekeeping within department in terms of ensuring that financial documents and records are filed and archived for easy accessibility.
  • Ensure that the correct accounting policies and procedures are followed at all times.

Qualifications and Experience:

Minimum Qualifications and Experience needed:

  • Senior Certificate with Mathematics and Accounting is minimum.
  • Certificate in Bookkeeping or Accounting (or relevant equivalent NQF5+ qualification) is preferred.
  • Qualification in Finances, advantageous.
  • 3+ years’ accounting experience in a similar environment.
  • Relevant accounting/ finance experience within the motor industry at dealership level is highly desired and would give a candidate an advantage.
  • A working knowledge of the NCA, CRA, FICA, FAIS and other legislation and frameworks relevant to the retail motor industry.
  • Knowledge and ability to use relevant DMS functions (Automate) is an advantage.

Skills and Personal Attributes:

Skills and Expertise Required:

  • Communication: Able to communicate professionally at multiple levels in a professional, diplomatic, polite and rational manner even when under pressure.
  • Interpersonal competence; effective at working with people.
  • Financial Accounting
  • Competent application of accounting fundamentals and principles.
  • Financial and Accounting Controls experience
  • Financial and commercial acumen/ thinking
  • Sound knowledge and understanding of accounting and tax concepts, financial statements, trial balance, financial recordkeeping process and books or accounts of the company.
  • Interrogates transaction initiating information or data, and understands, records or enters transactions on to the system.
  • Analyses and reconciles financial information and data, resolves accounting issues, and reports on such.
  • Compiling and presenting reports.
  • Planning and organising
  • Problem-solving and judgement skills
  • Decision making and action orientated.
  • Conflict handling
  • Time management, including the ability to respond to and resolve queries and issues in the minimum amount of time.
  • Able to work independently and under pressure.

Personal Attributes:

  • Professional
  • High level of detail and accuracy
  • Energetic and self-motivated
  • Resilient and hard working
  • Deadline driven
  • Systematic and methodical
  • Empathetic when dealing with personnel matters.
  • Someone who upholds professional ethics and values.
  • Must be assertive and comfortable to share views and ideas in the interest of good financial management of the business.

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